CENTER-BASED PROGRAMS SERVING SCHOOL AGED ONLY

CENTER-BASED PROGRAMS SERVING SCHOOL AGED ONLY

Stabilization and Reopening Fund Q & A

Link to the application is at the bottom of this page.
Have questions not answered on this page? Call 1-844-340-7002 or email CCRR@nebraskachildren.org.


Eligible Programs Are:

  • School-age only licensed centers
  • Participating in the 21st Century Community Learning Center program
  • District sanctioned afterschool programs

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Description of Stabilization Funds:

  • Child care stabilization funds are to help relieve some of the providers’ financial burdens caused by the COVID-19 Pandemic. 
  • Funds are intended to provide disaster relief for licensed school age child care and school-based providers who are currently open and providing care. We will be using the term “child care” to mean licensed school aged child care and school-based providers throughout this FAQ.
  • Funding is to reimburse child care providers for allowable expenses such as utility payments, facility rent/mortgage payments, staff salaries, cleaning supplies, and personal protective gear. Receipts or other proof of payment will be required. 
  • School age only and school-based centers :  $5,550 per program site operating for school-aged children only.

Eligibility - Stabilization Fund:

Providers must be: 

  • open and operating within 30 days of the award. 
  • a Nebraska licensed school age care or school-based center (You will need your facility license / school district number to apply.)
  • in good standing with DHHS Subsidy and/or Children’s Services Licensing, as applicable

 

Description of Incentive to Reopen Child Care Program Funds:

  • Incentive to Reopen Child Care Program Funds are intended to support providers with expenses to reopen. 
  • Funding is provided to reimburse school age care providers for allowable expenses such as utility payments, facility rent/mortgage payments, staff salaries, cleaning supplies, and personal protective gear. Receipts or other proof of payment will be required
  • School age child care and school-based centers: $3,000 per program site operating for school-aged children only.

Eligibility - Reopen Child Care Program Funds

Providers must: 

  • agree to reopen within 30 days of award. 
  • be a Nebraska licensed school-aged Child Care Center or school-based care center  (will need your facility license / district number to apply) 
  • be in good standing with DHHS Subsidy and/or Children’s Services Licensing, as applicable

 


THERE WILL ONLY BE ONE APPLICATION LINK FOR BOTH FUNDING OPPORTUNITIES.  YOU WILL NEED TO SELECT WHICH OPPORTUNITY YOU ARE APPLYING FOR ON THAT APPLICATION.
 

Q:  Can I apply for both? 
A:  No, if you own only one child care facility, you are not able to apply for both. Use the listed funds descriptions above to determine which opportunity you qualify for then complete the appropriate application. 
B: Yes, if you own multiple child care facilities, you will first need to determine which funding opportunity each facility qualifies for then complete the appropriate application for each facility separately. 

Q: When does the application open? How do I apply? 
A: Both applications ARE NOW OPEN and will remain open until February 28, 2021
You can apply online here in English: https://www.surveymonkey.com/r/NECARESActSchoolAgePrograms
If you do not have access to technology and are unable to apply online, you can call 1-844-340-7002. 

Q. If I am not currently open, how much time will I have to be reopen and begin operating my program?
A. You will need to be open and operating your program within 30 days of receiving your award letter. For example if you receive your award letter on July 31, 2020 you will need to be open and operating by August 30, 2020."

Q:  For Licensed Programs: How do I find my child care facility license number? 
A. Your childcare facility number is located on your license. It will start with letters: SAOC then a number will follow behind it. If you are unable to find your license number on your license you can access your name on the child care roster on the Children’s Services Licensing web page: http://dhhs.ne.gov/licensure/Documents/ChildCareRoster.pdf 

Q: How will DHHS determine “In Good Standing?”  
A. DHHS will be using the listed criteria to determine “In Good Standing.” They will be reviewing your current child care license status as well as your compliance with child care subsidy IF you currently have or did have a subsidy contract. 

Q: If I my child care license is on probation can I still apply?  
A:  Yes, per Children’s Services Licensing criteria, you must meet the Probationary Exceptions listed to be determined “in good standing.”  However, we still encourage you to apply and allow DHHS to review your License and/or Subsidy standing to make the final determination. 

Q: Should I still apply if I am unsure if I am “in good standing?” 
A:  Yes, we encourage you to apply and allow DHHS make the final determination. 

Q: What if my child care license is on Corrective Action Status or I have a Licensing Agreement in place, can I still apply?   
A:  Yes, Corrective Action Status and Licensing Agreements are negative actions NOT disciplinary actions. However, if a corrective action status or licensing agreement is in place due to an active investigation regarding abuse or neglect, you may not be determined “in good standing.” We encourage you to apply if uncertain and allow DHHS to make the final determination.

Q:  Can I apply if I have a Provisional License?
A: Yes, however, if you apply for the Stabilization Funds you must have been issued and operating your Provisional Licensed facility for at least 30 days prior to submitting your application. If you are applying for Reopening Funds, you must have had your Provisional License issued prior to your facility closure due to COVID-19 and must plan to reopen your Provisional License by January 15, 2021.

TIMELINE

Q: When is my application due? 
A: The application will be open October 1, 2020 through February 28, 2021.

Q. Will I be notified that my application via Survey Monkey as been submitted?
A.  Once you click on “submit” at the end of the survey/application, you have officially submitted your application. You will receive a confirmation email from jfarrell@nebraskachildren.org within a week of submitting your application (don't forget to check your junk/spam folders for the email).

That is the screen that you will see right before hitting the submit button:

You will be taken back to the FAQ page after you hit the submit button. Your application has been received.

Q. When/How will I be notified if I qualified for and will be receiving the grant funds I applied for? 
A. A notification email will be sent with an attached letter of approval of Stabilization or Reopen funds. If you do not have access to e-mail, you will be notified via a phone call documents will be sent to you via USPS mail.   

Included in the e-mail or letter you will get the following: 

  1. Award letter with declarations to agree to and instructions on how to claim your award 
  2. W-9 Form 
  3. Reimbursement Form for your expenditure documentation reporting 

Each of these forms will need to be returned with documentation of spent funds via e-mail or USPS mail to receive funds. Here is a link to a helpful checklist

Q. When will I receive payment?
A. After submitting all required documentation and it has been reviewed and approved, you can expect a payment within 30 days from date of approval (not date of your submission). 

Q. What time frame is allowed to use for reimbursement? 
A. Reimbursement will cover funds spent starting March 13, 2020 to February 28, 2021. Expenses must be submitted no later than March 30, 2021.

Q. What documentation will you allow for proof of spent funds? 
A. Receipts - a clearly legible scanned copy or picture of receipt

Q. How do I submit documentation? 
A. Documentation can be sent via e-mail or USPS mail. We will also accept a scanned document or a clear digital photo of all documentations.   

Q. Do I submit all of my supporting documentation at one time or can I spread it out?   
A. To expedite this process, you will need to submit a complete packet for all of your supporting documentation at one time by March 30, 2021. We also recommend using fixed cost items that are easily documented such as staff wages and benefits in claiming your allowable expenses up to the maximum award. This expedites the review and approval process for receiving payment. 

The Packet Includes:

  • The full letter of award that includes you signature of declaring agreement (don’t just send the signature page).
  • Completed W-9
  • Completed Expense Report
  • Supporting Documentation for Expenses Claimed

Q. When will I receive payment?  
A. After submitting all required documentation and it has been reviewed and approved, you can expect a payment within 30 days from date of approval (not date of your submission).  

Q. If I received Relief Funds ($1000.00) am I still eligible for this funding?   
A. Yes, though, unlike the privately funded Relief Funds, there are additional requirements regarding the use of these funds and documentation that must be submitted. 

Q. If I have received funding from one of the U.S. Small Business Administration, ex: Paycheck Protection Program (PPP) or Economic Injury Disaster Loan Emergency Advance, or the DHHS Healthy Places funds, am I eligible for this funding?  
A. Yes, however we ask that you do not duplicate expenses.

>>>Have questions not answered on this page? Call 1-844-340-7002 or email CCRR@nebraskachildren.org. <<<


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